Five superfluous PowerPoint tips

By | February 25, 2014

I am putting together a PowerPoint. It’s not a copy-paste affair of simply regurgitating previous work. It is a completely new area – I am researching / thinking / writing / destroying / drawing graphics / rewriting. It’s enjoyable because I am learning, but a bit painful because it is 1am, and I have hours yet to go.

On a whism, here are 5 PowerPoint tips. These are a bit advanced, some might say superfluous. If you don’t use PPT daily, skip this blog post. No worries.

  1. Use the ARRANGE function to line up your boxes perfectly on the page

Align middle

2. Decrease or increase font size without the mouse. Highlight the text you want to change.  <CTRL> button + <SHIFT> button + “>” greater sign button. Repeat a few times and you get this.

ctrl shift greater than sign

3.  <ALT> button + “M” creates a new slide, and <ALT> + “E”, “D” deletes the slide. Goes without saying that you know <CTRL> + “C” and <CTRL> + “V”.

4. Format Paint. This is something that I embarrassingly learned just 3 months ago. If I wanted to turn both boxes blue, I click on the blue box A, then FORMAT PAINTER, then click on B. It is much easier than manually changing the colors and borders.

Format paint

5. When you are presenting (slide show mode), you can merely punch in the number of the page you want to skip to, and press enter. If you are presenting, and you want to go to the beginning, just type in 1, <ENTER>.

6-9.  See comment from reader below. Thanks Trevor, I did not know the first 2 that you mentioned. No matter how old I am, still learning daily.

  • Quicker one for font size: <CTRL> button + “[” button decreases and <CTRL> button  + “]” increases
  • You can double-click format painter to keep it on for multiple objects
  • Crop and Set Transparent Colour are invaluable for picture editing
  • F4 will repeat the same formatting command – very useful for applying the same fill to loads of objects

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4 thoughts on “Five superfluous PowerPoint tips

  1. trevorJacobs

    Quicker one for font size: CTRL + [ decreases and CTRL + ] increases
    You can double-click format painter to keep it on for multiple objects
    Crop and Set Transparent Colour are invaluable for picture editing

    Reply
  2. trevorJacobs

    Also:
    – CTRL-D will duplicate an item (like quick CTRL-C / V)
    – Moving whilst holding shift will keep the same vertical / horizontal alignment
    – Moving whilst holding ctrl will copy to the move location, keeping the first intact
    – You can combine the two above to copy directly above / sideways to keep alignment
    – Moving whilst holding alt will temporarily cancel snap-to-grid for precise placement
    – Arrow keys will nudge in line with the grid; ctrl-arrow will nudge one pixel
    – And, my favourite, F4 will repeat the same formatting command – very useful for applying the same fill to loads of objects, where you want different border colours (for example) so can’t use format painter

    Reply

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